Volunteers of America

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LPN Health Unit Coordinator

at Volunteers of America

Posted: 11/16/2020
Job Reference #: 4142/7218

Job Description

Volunteers of America is looking for a Full-Time LPN Health Unit Coordinator at The Preserve Rehab and Living Center in Fort Myers, FL!

Health Unit Coordinator and Staffing Coordinator

Administrative Functions

  • Record medical and administrative information in accordance with established charting and documentation policies and procedures.
  • Maintain and update roster of residents for assigned unit.
  • Answer telephone calls, page calls, deliver messages to residents, etc.
  • Transcribe doctor's orders as per facility policy. Acknowledges and coordinates the communication of physician's orders.
  • Tracks due dates of physician order renewal.
  • Coordinate physician call log and fax log.
  • Faxes appropriate information to the pharmacy, lab and clinics as directed by the nurses and physician orders.
  • Record appropriate resident identification data on designated medical records, wristbands, ID cards, resident personal property, etc., as required.
  • Reports to the Nurse Supervisor/Nurse Manager discrepancies found in transcribing physician orders, diet orders/changes, charting, etc.
  • Taking doctor's orders over the phone and transcribing onto physician order sheets, medication and treatment sheets.
  • Transcribe transfer orders on new admits/re-admits.
  • Putting calls and/or faxing clarifications on new admits/re-admits.
  • Mailing out monthly physicians' orders or leave in Nurse Practitioner's folder for signature.
  • Review medication sheets for completeness of information, accuracy in the transcription of the physician's order, legibility, etc., as directed.
  • Record vital signs as directed.
  • Forward new orders to appropriate disciplines, i.e., dietary, physical therapy, etc.
  • Coordinates resident appointments for diagnostic and therapeutic services:
    • Clinics;
    • Labs;
    • Transportation;
    • Other medical referral;
    • Podiatrist, Ophthalmologist, Hearing, Dental.
  • Prepares paperwork as appropriate and initiates getting the nurse to complete medical/nursing sections of forms.
  • Prepares physician order sheets, medication administration records and treatment sheets for the nurses to check each month.
  • Admit, transfer and discharge residents. Assist in arranging transportation, completion of necessary paperwork per facility policy.
  • Review all new admissions for completion of necessary medical and administrative records.
  • Patient Death (as required):
  • Have mortician sign back of face sheet on chart;
  • Collect all forms that belong in the chart;
  • Pull chart forms and send to medical records.
  • Keep the medical records in good order, free of loose/torn papers.
  • Update flow sheets as indicated by the Nurse Manager/Director of Nursing.
  • Order medical equipment as requested.
  • Forward completed charts of discharged residents to medical records.
  • Greets, directs, communicates and assists residents, family members, visitors and personnel in a friendly, courteous manner.
  • Receives, places and transfers calls in an efficient a courteous manner.
  • Communicates with appropriate people as necessary for exchange of information, clarification and follow-up.
  • Operate fax machine and copy machine.
  • Uses discretion to protect the confidentiality of information.
  • Perform all clerical tasks for the resident/station.
  • Prioritizes, organizes and coordinates desk activities for the resident/station.


Nursing Care Functions

  • Maintain each resident chart. Record information accurately on the resident's chart.
  • Assemble admission charts and disassemble discharge charts according to procedure.
  • Inform nursing service personnel of new admissions.
  • Maintain charts in sequential order, inserting chart forms and filing as needed. Update face sheet with changes as they occur.
  • Make doctor appointments for residents.
  • Set up transportation for residents and assist as needed with escorting residents and families.
  • Keep doctor visits up-to-date and inform family members as necessary of resident appointments, etc.
  • Encourage physicians to sign progress notes, physician orders, etc. on a timely basis.
  • Fax labs.
  • Keep the filing drawers full with copies of all nursing paperwork. Thin charts on a regular basis per facility policy.
  • Maintain confidentiality of all resident information.
  • Treat all residents with dignity, kindness and respect.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Graduate of a HUC education program if applicable or LPN or completion of a medical transcription course preferred.
  • Prior experience as a Health Unit Coordinator in health care preferred.
  • Effective communicator with staff, families and outside agencies.
  • Must possess the ability to make independent decisions when circumstances warrant such action.
  • Ability to prioritize duties.
  • Customer service oriented with knowledge of successful customer service technique.
  • Ability to understand residents' charts, doctor's orders, residents' plan of care, medication orders.
  • Ability to organize and maintain nursing unit order.
  • Attention to detail, follow through.
  • Ability to adapt easily to change in routine.
  • Ability to relate well with various personalities.
  • Ability to utilize computers and other electronic devices for tasks such as timekeeping, in-servicing and documentation.
  • Must be a team player.






EOE M/F/Vets/Disabled

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!