Vivage Quality Health Partners

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Accounts Payable Associate

at Vivage Quality Health Partners

Posted: 8/3/2020
Job Reference #: FE8FE64ADE2A4FEDF63DAB6C99E31E40

Job Description

Accounts Payable Associate

  • Do you naturally love to problem solve?
  • Do you enjoy creating and using Excel and Google Docs?
  • Do you excel at managing multiple priorities?

At Vivage, we’re recognized as a national leader driving high quality service innovation for seniors and value for our investors. "Vivage" means "celebrating aging" inspiring our focus to create innovative and customer-driven models filled with personalized and meaningful living experiences.

We are a senior health care, solution driven company which provides right care.. right place..right time. Our Mission, Vision and Pillars of Commitment have come from our collective personal awareness and professional dedication to the importance of each person we serve, each employee we work with, and each business partner we have. At Vivage we bridge today’s healthcare opportunities with innovative strategies and solutions.

Engaging Culture - Competitive Pay - Growth Opportunities - Great Benefits - Family Environment - Payactiv


The primary responsibility of your job position is to administer and perform, process and maintain accounts payable. Providing this service in an effective and efficient manner will ensure that municipal finances are accurate and up to date, and vendors and suppliers are paid within established time limits. Also responsible for providing financial and administrative support in order to ensure effective, efficient and accurate financial and administrative operations following the current federal, state and local standards, guidelines and regulations that govern long term care and assisted living facilities. You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

  • Receive and verify invoices for goods and services
  • Verify that transactions comply with financial policies and procedures
  • Obtain and maintain vendor W-9 files
  • Prepare and submit 1099’s annually
  • Oversight of spend down sheets with PPD’s (Per Patient Day)
  • Prepare batches of invoices for data entry
  • Review invoice coding for accuracy and compliance with cost report guidelines
  • Process and verify payment of invoices on a timely basis
  • Reconcile vendor statements monthly
  • Manage monthly vendor payments
  • Maintain check register daily
  • Prepare manual checks as and when required
  • Maintain vendor files - alphabetically, by year
  • Print and distribute monthly Accounts Payable reports as required
  • Communicate with outside vendors, department managers, and corporate accountants
  • Reconcile bank statements monthly
  • Prepare Sales and Use Tax returns for City, County and State
  • Provide oversight, reconciliation, and replenishment of Operating Petty Cash
  • Maintain and support a culture of compliance, ethics and integrity
  • Maintain confidentiality and rights of resident, family, employee, and facility information in compliance with PHI HIPAA policies and applicable regulations
  • Maintain safe work environment and exhibits safe work practices
  • Complete special projects as assigned
  • Cross-train Business Office Manager duties
  • Supplement business office with internal controls, including but not limited to, physically making bank deposits and posting cash receipts
  • Perform all other duties, as assigned


  • Google and Microsoft operating system platforms
  • Administrative and clerical procedures; customer service
  • Must be knowledgeable of computers, data entry/retrieval, output, etc
  • Understanding of payroll and payroll tax laws
  • Must be able to prepare financial and other records in a systematic, neat and legible manner
  • Must be knowledgeable of computers, data entry/retrieval, output, etc


  • Must have, as a minimum one (1) year administrative experience
  • Strong spreadsheet skills (Excel or Google)
  • Bank or account reconciliations
  • Experience in health care accounting preferred but not required
  • Must possess, as a minimum, a high school diploma or its equivalent (AA Degree in Business Administration preferred but not necessary.)

Vivage is an Equal Opportunity Employer.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!