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Program Specialist - Blackstone, VA


Posted: 7/11/2019
Job Reference #: 1821
Keywords: professional

Job Description

Program Specialist - Secret Clearance - Blackstone, VA


General Description:

The Program Specialist will coordinate all administrative and program support for the assigned training program, including classrooms and course materials, travel arrangements, training and support staff, equipment, materials and supplies, and other support requirements to ensure successful delivery of the assigned training program.


This position will support the Foreign Affairs Counter Threat (FACT) Program, and is based at the U.S. Department of State, Foreign Affairs Security Training Center (FASTC) in Blackstone, VA. 


Major Duties:

  • Supports instruction delivery, classroom preparation, course handouts, and orientation/graduation ceremonies for the assigned training program
  • Ensures completion of administrative requirements including travel orders and arrangements; lodging; scheduling of facilities and instructors; and preparation of equipment/materials
  • Supports coordination activities and correspondence involving Program Managers, Registrar/staff, instructors, students and other training program stakeholders
  • Assists Subject Matter Experts (SMEs) and curriculum development staff in the creation and update of lesson plans, instructor guides, student guides, practical exercises, and other course materials in accordance with Diplomatic Security Training Center (DSTC) standard operating procedures and Federal Law Enforcement Training Accreditation (FLETA) standards
  • Supports budget and finance personnel on annual course budget preparation to include funding for student travel and per diem
  • Ensures the efficient use of assigned resources
  • Assists in database and record management and report preparation, as directed
  • Ensures student records, class evaluations/surveys and other class administration documents are collected, maintained, and submitted according to standard operating procedures
  • Resolves technical and administrative problems that occur before and during training delivery
  • Performs tasks associated with ordering, receiving, unpacking, storing, assembling and issuing supplies, materials and equipment
  • Supports vehicle scheduling in preparation for and during training exercises, graduation ceremonies, and at other times when official transportation is needed
  • Coordinates vehicle preparation (fuel, oil, tires, cleaning) and usage with the fleet management office
  • Operates U.S. government vehicles as necessary in the performance of assigned tasks
  • Picks up and deliver official mail and special delivery items
  • Escorts un-cleared personnel when necessary
  • Assists in class coordination, administrative duties, and practical exercises for other courses as needed within the Program Office
  • Employs applicable Department of State security standards and procedures to protect National Security information;
  • Travel as necessary to other U.S. and foreign training sites, though it is not expected that such travel will exceed 25% of total work time
  • Perform other related duties as assigned
  • Employee will require some supervision and has a growing opportunity to exercise independent judgment and initiative in the line of work


Professional Qualifications/Skills:

  • Must possess a high school diploma; an Associate’s Degree or equivalent experience is preferred together with five (5) years of progressively responsible administrative experience
  • Strong organizational, interpersonal, oral and written communication skills
  • Must be able to work in a collaborative, team environment
  • Intermediate knowledge of and experience with administrative and program management functions
  • Working knowledge of MS Office suite and/or other general office applications
  • Working knowledge of military, law enforcement, and/or Government security operations preferred
  • Working knowledge of training course administration/logistics preferred
  • Program management experience in a training and/or educational environment preferred
  • Knowledge of training and instructional methodologies related to adult learning a plus
  • Knowledge of supply and logistics record keeping/management (supply/logistics forms, supplies, materials inventory, and status report preparation) a plus
  • Ability to handle multiple tasks simultaneously
  • Must hold a valid driver’s license and be willing and able to drive official U.S. Government vehicles up to and including 16 passenger vans

Security Clearance:

In legal compliance with the terms of our U.S. Government contract the candidate must be a US citizen and possess or be able to obtain/maintain a SECRET clearance


NOTE: These statements are intended to describe the general nature and level of work involved for this job.  It is not an exhaustive list of all responsibilities, duties, and skills required of this job.

The ALL NATIVE GROUP companies offer a rewarding career experience. In addition to dynamic career opportunities, we provide competitive salaries, excellent benefits, retirement funding, as well as ongoing training and professional development.

We are committed to providing the best possible climate for maximum development and goal achievement for all our employees. As subsidiaries of a Native-owned corporation with offices around the world, ALL NATIVE GROUP companies are proud to promote an inclusive and diverse workplace and respect the cultural traditions in the communities where we operate.

The ALL NATIVE GROUP companies are an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.


EOE/M/F/Vet/Disabled/Sexual Orientation/Gender Identity/Drug Free Employer

SBA 8(a), SDB Certified, HubZone, Buy Indian Certified Native American Tribally-owned company

Application Instructions

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