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Job: Executive Assistant (Temp to Perm)

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Jobing Description

The Executive Assistant to the Vice President of Compliance, personable, highly organized individual with proven experience providing excellent support. The Assistant will work on company initiatives and special projects, as well as traditional administrative tasks.  The Assistant may attend key meetings  and follow-up with necessary action items

 

RESPONSIBILITIES:

  • Anticipate needs and responsibilities without direction.

  • Transcribe letters, memos, notes and e-mails

  • Schedule appointments; maintain calendar.

  • Track, research and follow-up on various action items and projects for the Vice President.

  • Create written communication from a variety of sources, including verbal dictation, discussions and recordings.

  • Using excellent customer service skills, establishes and maintains effective working relationships with the Oakwood Executive team as well as their assistants.

  • May attend meetings with Chairman; take notes and transcribe meeting minutes and follow up on action items.

    QUALIFICATIONS

  • Highly organized, able to prioritize and multitask with detailed follow-up skills.

  • Strong interpersonal and communication skills.

  • Demonstrated written communication skills.

  • Comfortable with providing remote support when the executive is physically working in another location.

  • Experience with oversight of staff.

  • Ability to interact with senior level executives.

  • Self-starter, self-disciplined and able to work unsupervised.

  • Ability to work through scheduling demands and conflicts with composure

  • and diplomacy.

  • Ability to thrive in a fast-paced, detail-oriented environment.

  • Previous experience in a privately owned company, preferred. 

  • Paralegal experience a plus.

    EXPERIENCE

  • Supervisory experience required.

  • Excellent typing and computer skills with a strong proficiency in MS Word, Excel, Access, PowerPoint and Outlook. Apple skills a plus.

  • Above average typing skills (60 - 80 wpm) for use in taking dictation and meeting notes

  • Weekend work is rarely required, but individual should be available to work extended hours when necessary.

Skills / Requirements

Important Notes

 
 
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